Cover sheet for information packet

February 17, 2000

Regional Resource Stewardship Council Members

PLANNING FOR THE MEETING ON MARCH 16-17 AT THE DOWNTOWN CHATTANOOGA MARRIOTT

As the Records Officer for the Council, I am responsible for all the paperwork involved in the Council meetings. Anytime you have any questions or need anything, please feel free to call me (865.632.2333). I will be pleased to work closely with you to make sure you have everything you need.

Council meetings will be held in various locations throughout the Valley area, the first in Chattanooga, Tennessee. Attached is a form for you to fill out and return to me identifying your personal needs and preferences.

As you know, the meeting place is the Downtown Marriott, 2 Carter Plaza, Chattanooga, Tennessee. A block of rooms has been reserved for the night of March 16 at a special TVA rate. I will provide the hotel with a rooming list and the charge will be direct-billed to TVA; however, at check-in, you will be asked for a credit card for any incidentals you may purchase. If you desire any additional nights, please indicate on the attached form so that I can make the arrangements.

If you are driving and need a map or directions, I will be pleased to locate and send one to you. It’s important that you keep track of your mileage so that you can be reimbursed for it. You will be reimbursed $0.235 per mile for every mile traveled in your personal vehicle to attend Council functions. For air transportation, we can make those for you and have an electronic ticket waiting for you at the airport. As a government agency, TVA oftentimes can get lower rates and I can work with you and our travel agent to accommodate your scheduling needs. I would recommend a taxi to the hotel from the Chattanooga airport.

I also need to know if you have dietary restrictions or other special needs so that I can make sure you have everything that you require. Also attached is an emergency information form for you to fill out and return to me.

Again, if there is anything else that I can do to help you, please do not hesitate to let me know. I look forward to working with you.

Sandra Hill