Tennessee Valley Authority
Privacy Act Systems of Records
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TENNESSEE VALLEY AUTHORITY
Privacy Act of 1974: Republication of Notice of Systems of Records
AGENCY: Tennessee Valley Authority (TVA).
ACTION: Notice of republication of systems of records; notice of proposed new system of records; notice of new routine uses.
SUMMARY: In accordance with 5 U.S.C. 552a(e)(4), the Tennessee Valley Authority (TVA) is republishing in full a notice of the existence and character of each TVA system of records.
TVA is also proposing to add a new system of records titled TVA-38 "Wholesale and Retail Data Files." Further details of this system of records are in the SUPPLEMENTARY INFORMATION section of this notice.
TVA is deleting system TVA-3 "Upgrade Craft Training Program." This program has ended and the retention period for these records has expired.
TVA is deleting TVA-4 "Demonstration Farm Records" and TVA-27 "Test Demonstration Farm Records." These programs have ended and the records have been transferred to the National Archives in East Point, Georgia.
TVA is deleting TVA-16 "Land Between The Lakes, Register of Law Violations," and TVA-35 "Building Access Security Records." These systems are no longer in use and the records are now filed as part of system TVA-37 "U.S. TVA Police Records."
TVA is deleting TVA-33 "Office of Nuclear Power Call Detail Records." The nuclear records are no longer filed separately and are now part of system TVA-32 "Call Detail Records."
TVA is renaming TVA-9 "Medical Records Systems" to "Health Records;" TVA-21 "Nuclear Assurance and Licensing Personnel Records" to "Nuclear Assurance Personnel Records;" and TVA-22 "Questionnaire--Farms in Vicinity of Proposed or Licensed Nuclear Power Plant" to "Questionnaire--Land Use Surveys in Vicinity of Proposed or Licensed Nuclear Power Plant." These name changes are made to better reflect the content of the systems of records.
TVA is adding a new routine use to three systems: TVA-2 "Personnel Records," TVA-23 "Radiation Dosimetry Personnel Monitoring Records," and TVA-26 "Retirement System Records."
TVA is also correcting minor typographical and stylistic errors in previously existing notices and has updated those notices to reflect current organizational structure. Also, updates are being made to show any changes to system locations; managers and addresses; categories of individuals and records; procedures and practices for storing, retrieving, accessing, retaining, and disposing of records.
DATES: Submit comments on or before July 1, 1999.
ADDRESSES: Address all comments concerning this notice to Wilma H. McCauley, Privacy Act Officer, TVA, 1101 Market Street (WR 4Q), Chattanooga, TN 37402-2801.
FOR FURTHER INFORMATION CONTACT: Wilma H. McCauley at (423) 751-2523.
SUPPLEMENTARY INFORMATION: In accordance with 5 U.S.C. 552a(e)(4), TVA is today republishing a notice of the existence and character of each of its systems of records in order to make available in one place in the Federal Register the most up-to-date information regarding these systems. This has become necessary to reflect the organizational changes in the agency over the years.
TVA is proposing to establish a new system of records entitled TVA-38 "Wholesale and Retail Data Files." This system is maintained by TVA's Customer Service and Marketing (CS&M) organization to provide important information, both business and private, about TVA's customers to enable TVA to provide better customer service, and to establish emergency contact lists for its power distributors. Reports are being submitted to the Committee on Government Operation of the House of Representatives, the Committee on Governmental Affairs of the Senate, and the Office of Management and Budget pursuant to the Privacy Act and OMB Circular No. A-130. If no comments are received, this system will become effective as of July 1, 1999.
TVA is deleting six systems of records as follows: The program for TVA-3 "Upgrade Craft Training Program," has ended and the retention period for these records has expired in accordance with established TVA Comprehensive Records Schedules. The programs responsible for TVA-4 "Demonstration Farm Records" and TVA-27 "Test Demonstration Farms Records" have ended and the records have been transferred to the National Archives in East Point, Georgia, in accordance with established TVA Comprehensive Records Schedules. The duties and the records for TVA-16 "Land Between The Lakes, Register of Law Violations," and TVA-35 "Building Access Security Records" are now the responsibility of the U.S. TVA Police, and, therefore, have been incorporated into system U.S. "TVA-37 "U.S. TVA Police Records." TVA-33 "Office of Nuclear Power Call Detail Records" are now part of system TVA-32 "Call Detail Records." This resulted because it is no longer necessary to file the nuclear call detail records separately.
TVA is renaming the following three systems of records to better reflect the contents of these systems. TVA-9 "Medical Records Systems" is being renamed to "Health Records." This system of records is now the responsibility of the Health Services organization. TVA-21 "Nuclear Assurance and Licensing Personnel Records" is being renamed to "Nuclear Assurance Personnel Records" to reflect the name change of the responsible organization. TVA-22 "Questionnaire-Farms in Vicinity of Proposed or Licensed Nuclear Power Plant" is being changed to "Questionnaire-Land Use Surveys in Vicinity of Proposed or Licensed Nuclear Power Plant." The program was developed to evaluate farms within a two mile radius, and was the responsibility of the TVA Agricultural Institute. The program is currently the responsibility of the Radiological Control group and involves all individuals living within a five mile radius in accordance with Nuclear Regulatory Commission (NRC) regulations.
TVA is adding a new routine use to three systems: TVA-2 "Personnel Records," TVA-23 "Radiation Dosimetry Personnel Monitoring Records," and TVA-26 "Retirement System Records" to include health related agencies, organizations, or professionals for the purpose of compiling health statistics or biomedical investigations for employee population health monitoring.
TVA is also correcting minor typographical and stylistic errors in the previous existing systems. In addition, TVA is updating the system locations; managers and addresses; notification; categories of individuals covered; categories of records; storage policies and practices; retention and disposal; record access; and contesting record procedures. These changes are necessary to reflect TVA's current organizational structure, advanced technology, and procedural changes.
This document gives notice that the following TVA systems of records below are in effect:
Table of Contents:
TVA-1
Apprentice Training Record System
TVA-2
Personnel Files
TVA-3
Upgrade Craft Training Program
TVA-4
Demonstration Farm Records
TVA-5
Discrimination Complaint Files
TVA-6
Employee Accident Information System TVA-9
Medical Record System
TVA-7
Employee Accounts Receivable
TVA-8
Employee Alleged Misconduct Investigatory Files
TVA-10
Employee Statement of Employment and Financial Interests
TVA-11
Payroll Records
TVA-12
Travel History Records
TVA-13
Employment Applicant Files
TVA-14
Grievance Records
TVA-15
LAND BETWEEN THE LAKES Hunter Records
TVA-16
LAND BETWEEN THE LAKES Register of Law Violations
TVA-18
Employee Supplementary Vacancy Announcement Records
TVA-19
Consultant and Personal Service Contractor Records
TVA-21
Nuclear Quality Assurance Personnel Records
TVA-22
Questionnaire-Farms in Vicinity of Proposed or Licensed Nuclear Power Plant
TVA-23
Radiation Dosimetry Personnel Monitoring Records
TVA-26
Retirement System Records
TVA-27
Test Demonstration Farm Records
TVA-28
Woodland Resource Analysis Program Input Data
TVA-29
Electricity Use, Rate, and Service Study Records
TVA-30
LAND BETWEEN THE LAKES Mailing Lists
TVA-31
OIG Investigative Records
TVA-32
Call Detail Records
TVA-33
Office of Nuclear Power Call Detail Records
TVA-34
Project/Tract Files
TVA-35
Building Access Security Records
TVA
36 Section 26a Permit Application Records
TVA
37 U.S. TVA Police Records
TVA also gives notice of the proposal to add:
TVA
38 Wholesale and Retail Data Files
SYSTEM NAME:
Apprentice Training Record System-TVA.
SYSTEM LOCATION:
Labor Relations Staff, TVA, Knoxville, TN 37902-1499; Human Resource Information
Systems, TVA, Knoxville, TN 37902-1499; Computer Operations, TVA, Chattanooga,
TN 37402-2801; all TVA locations where apprentices are employed.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former TVA apprentices.
CATEGORIES OF RECORDS IN THE SYSTEM:
Employment, qualifications, and evaluation information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
National Apprenticeship Act of 1937, 50 Stat. 664; Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
To the Bureau of Apprenticeship and Training, the Veterans' Administration. Tennessee Valley Trades and Labor Council, and the State and local government agencies for reporting and evaluation purposes.
To respond to a request from a Member of Congress regarding the status of an apprentice.
To provide information to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the letting of a contract, or issuance of a license, grant, or other benefit by the requesting agency to the extent that the information is relevant and necessary to the requesting agency's decision on that matter.
To provide the following information to a prospective employer of a TVA or former TVA employee: Job description, dates of employment, reason for separation.
To the parties or complainants, their representatives, and impartial referees, examiners, administrative judges, or other decisionmakers in proceedings under the TVA grievance adjustment procedures, Equal Employment Opportunity procedures, Merit Systems Protection Board, or similar procedures.
To request information from a Federal, State, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information and to request information from private individuals, if necessary, to obtain information relevant to a TVA decision concerning the hiring, retention, or promotion of an employee, the issuance of a security clearance, or other decision within the purposes of this system of records.
In litigation to which TVA is a party or in which TVA provides legal representation for a party by TVA attorneys or otherwise, for use for any purpose including the presentation of evidence and disclosure in the course of discovery. In all other litigation, to respond to process issued under color of authority of a court of competent jurisdiction.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on automated data storage devices, microfiche, and in file folders.
RETRIEVABILITY:
Records are indexed by name, craft, job code, union code, and social security number.
SAFEGUARDS:
Access to and use of these records are limited to persons whose official duties require such access. Files are kept in secured facilities.
RETENTION AND DISPOSAL:
Records are maintained in accordance with established TVA record retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Manager of Labor Relations, TVA, Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if information on them is maintained in this system of records should address inquiries to the system manager named above. Requests should include the individual's full name, craft, and location of employment.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about them in this system of records should contact the system manager named above. Access will not be granted to investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment. Federal contracts, or access to classified information to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence or, prior to September 27, 1975, under an implied promise that the identity of the source would be held in confidence. Access will not be granted to testing or examination material used solely to determine individual qualification for appointment or promotion in the Federal service, the disclosure of which would compromise the objectivity or fairness of the testing or examination process.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them maintained in this system should direct their request to the system manager named above.
RECORD SOURCE CATEGORIES:
Individual to whom the record pertains; General Aptitude Test Battery scores from State employment security office; references from employers and military and educational institutions; and evaluations from joint committee on apprenticeship.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt from subsections (d); (e)(4)(H); and (f)(2),(3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to the extent that disclosure of material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence or, prior to September 27, 1975, under an implied promise that the identity of the source would be held in confidence, and to the extent that disclosure of testing and examination material would compromise the objectivity of the testing or examination process. This exemption is pursuant to 5 U.S.C. 552a(k)(5) and (6) and TVA regulations at 18 CFR 1301.24.
SYSTEM NAME:
Personnel Files-TVA.
SYSTEM LOCATION:
Human Resources, TVA, Knoxville, TN 37902-1499; Human Resource Information Systems, TVA, Knoxville, TN 37902-1499; area human resources offices throughout TVA; Information Services, TVA, Chattanooga, TN 37402-2801; National Personnel Records Center, St. Louis, MO 63118. Security/suitability investigatory files are located separately from other records in this system. Information on education, career counseling, or job performance may be maintained by the TVA organization that provides the training or career counseling or that employs the individual and by Equal Opportunity Staff. Duplicate or certain specifically temporary information may be maintained by human resources officers, supervisors, and administrative officers.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former TVA employees, some contractors, applicants for employment, and applicants for employment by TVA contractors..
CATEGORIES OF RECORDS IN THE SYSTEM:
Information related to education; qualifications; work history; interests and skills; test results; performance evaluation; career counseling; personnel actions; job description; salary and benefit information; service dates, including other Federal and military service; replies to congressional inquiries; medical data; and security investigation data.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; Executive Order 10577; Executive Order 10450; Executive Order 11478; Executive Order 11222; Equal Employment Opportunity Act of 1972, Pub. L. 92-261, 86 Stat. 103; Veterans' Preference Act of 1944, 58 Stat. 387, as amended; various sections of title 5 of the United States Code related to employment by TVA.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
To disclose test results to State employment services.
To a State employment security office in response to a request relating to a former employee's claim for unemployment compensation.
To respond to a request from a Member of Congress regarding the status of an employee, former employee, or applicant.
To refer, where there is an indication of a violation or potential violation of law, whether criminal, civil, or regulatory in nature, to the appropriate agency, whether Federal, State, or local charged with the responsibility of investigating and prosecuting such violation, or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto.
To request from any pertinent source directly or through a TVA contractor engaged at TVA's direction, information relevant to a TVA decision concerning the hiring, retention, or promotion of a employee, the issuance of a security clearance, or other decision within the purposes of this system of records.
To provide information or disclose to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the letting of a contract or issuance of a license, grant, or other benefit by the requesting agency to the extent that the information is relevant and necessary to the requesting agency's decision on that matter.
To provide the following information, as requested, to a prospective employer of a TVA or former TVA employee: job descriptions, dates of employment, and reasons for separation.
To provide an official of another Federal agency information needed in the performance of official duties related to reconciling or reconstructing data files, in support of the functions for which the records were collected and maintained.
To provide information to multi-employer health and welfare and pension funds as reasonably necessary and appropriate for proper administration of the plan of benefits.
To provide information to TVA contractors engaged in making suitability determinations for their prospective employees under TVA contracts.
To contractors and subcontractors engaged at TVA's direction in providing support services to TVA in connection with mailing materials to TVA employees or other related services.
To provide information as requested to the Office of Personnel Management pursuant to Executive Orders 10450 and 10577 and other laws.
To any agency of the Federal Government having oversight or review authority with regard to TVA activities.
In litigation to which TVA is a party or in which TVA provides legal representation for a party by TVA attorneys or otherwise, for use for any purpose including the presentation of evidence and disclosure in the course of discovery. In all other litigation, to respond to process issued under color of authority of a court of competent jurisdiction.
To transfer information necessary to support a claim for life insurance benefits under Federal Employees' Group Life Insurance to Office of Federal Employees' Group Life Insurance.
To transfer information regarding claims for health insurance benefits to health insurance carrier.
To union representatives in exercising their responsibilities under TVA collective-bargaining agreements.
To the parties or complainants, their representatives, and impartial referees, examiners, administrative judges, or other decisionmakers in proceedings under the TVA grievance adjustment procedures, Equal Employment Opportunity procedures, Merit Systems Protection Board, or similar procedures.
To TVA contractors and subcontractors engaged at TVA's direction in studies and evaluation of TVA personnel management and benefits; or the investigation of nuclear safety, reprisal, or other matters involving TVA personnel practices or policies; or the implementation of TVA personnel policies.
To provide pertinent information to local school districts and other Government agencies in order to study TVA project impacts and to aid school districts in qualifying for assistance under Pub. L. 81-874 and other laws.
To the appropriate agency, whether Federal, State, or local, in connection with its oversight review responsibilities or authorized law enforcement activities.
To commemorate the month and day of employee birthday anniversaries.
To the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services Federal Parent Locator System (FPLS) and Federal Tax Offset System for use in locating individuals and identifying their income sources to establish paternity, establish and modify orders of support, and for enforcement action.
To the Office of Child Support Enforcement for release to the Social Security Administration for verifying social security numbers in connection with the operation of the FPLS by the Office of Child Support Enforcement.
To the Office of Child Support Enforcement for release to the Department of Treasury for purposes of administering the Earned Income Tax Credit Program (Section 32, Internal Revenue Code of 1986) and verifying a claim with respect to employment in a tax return.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders and on automated data storage devices (including optical disk) and microfiche.
RETRIEVABILITY:
Records are indexed by name and social security number.
SAFEGUARDS:
Access to and use of these records are limited to those persons whose official duties require such access. All filing systems are locked when unattended. Remote access facilities are secured through physical and system-based safeguards.
RETENTION AND DISPOSAL:
Personal History Records:
Nonmicrofilmed records stored at National Personnel Records Center and microfilmed and optical disk records stored at TVA are destroyed 75 years after birth date of employee or 60 years after date of earliest document in the record if the date of birth cannot be ascertained. Reference copies are destroyed when no longer needed.
Congressional inquiries are retained indefinitely; test records are retained 10 years; occupational register cards are retained 1 year, with the exception of apprentices which are retained for 5 years; some information maintained on magnetic tape is erased after 1 year; records are disposed of in accordance with established TVA records retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Senior Vice President, Human Resources, TVA, Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
Individuals wishing to learn if information on them is maintained in this system of records should address inquiries to the Manager, Service Center, TVA, Knoxville, TN 37902-1499. Requests should include the individual's full name, employing division, job title, and date of birth. A social security number is not required but may expedite TVA's response.
In addition, current employees should address inquiries also to their supervisors or personnel officers.
RECORD ACCESS PROCEDURES:
Individuals seeking to gain access to information about them in this system of records should contact the Manager, Service Center, TVA, Knoxville, TN 37901-1499. In addition, current employees may present requests for access to their supervisors or the personnel officer of the employing division. Requests should include the individual's full name, employing division, job title, and date of birth. A social security number is not required but may expedite TVA's response. Access will not be granted to investigatory material complied solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment or access to classified information to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to September 27, 1975, under an implied promise that the identity of the source would be held in confidence. Access will not be granted to testing or examination material used solely to determine individual qualifications for appointment or promotion in the Federal Service the disclosure of which would compromise the objectivity or fairness of the testing or examination process.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them maintained in this system should direct their request to the Manager, Service Center, TVA, Knoxville, TN 37902-1499.
RECORD SOURCE CATEGORIES:
Individual to whom the record pertains; educational institutions; former employers; and other reference sources; State employment services; supervisors and other TVA personnel or personnel records; medical officers; other Federal agencies.
In addition to the above sources, security/suitability investigatory files contain information from law enforcement agencies.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt from subsections (d); (e)(4)(H); and (f)(2),(3) and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to the extent that disclosure of material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to September 27, 1975, under an implied promise that the identity of the source would be held in confidence, and to the extent that disclosure of testing or examination material would compromise the objectivity or fairness of the testing or examination process. This exemption is pursuant to 5 U.S.C. 552a(k)(5) and (6) and TVA regulations at 18 CFR 1301.24.
SYSTEM NAME:
Upgrade Craft Training Program-TVA.
SYSTEM LOCATION:
Resource Development, Business Operations, TVA, Knoxville, TN 37902-1499; construction project offices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Participants in the Upgrade Craft Training Program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal identifying information; evaluations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
To State employment services and prospective employers for use in placement of the student.
To request information from a Federal, State, or local agency or form private individuals, if necessary, to obtain information relevant to a TVA decision within the purposes of this system of records.
In litigation to which TVA is a party or in which TVA provides legal representation for a party by TVA attorneys or otherwise, for use for any purpose including the presentation of evidence and disclosure in the course of discovery. In all other litigation, to respond to process issued under color of authority of a court of competent jurisdiction.
To refer, where there is an indication of a violation or potential violation of law, whether criminal, civil, or regulatory in nature, to the appropriate agency, whether Federal, State, or local charged with the responsibility of investigating and prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto.
To the appropriate agency, whether Federal, State, or local in connection with its oversight review responsibilities or authorized law enforcement activities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders.
RETRIEVABILITY:
Records are indexed by name and social security number.
SAFEGUARDS:
Access to and use of these records are limited to those persons whose official duties require such access. Filing systems are locked when unattended.
RETENTION AND DISPOSAL:
Records will be retained indefinitely.
SYSTEM MANAGER(S) AND ADDRESS:
Vice President, Business Operations, Resource Development, TVA, Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
Individuals wishing to determine if information on them is maintained in this system of records should address inquiries to the system manager named above.
RECORD ACCESS PROCEDURES:
Requests for access should be addressed to the system manager named above.
Access will not be granted to investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment, Federal contracts, or access to classified information, to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to September 27, 1975, under an implied promise that the identity of the source would be held in confidence. Access will not be granted to testing or examination material used solely to determine individual qualification for appointment or promotion in the Federal Service, the disclosure of which would compromise the objectivity or fairness of the testing or examination process.
CONTESTING RECORD PROCEDURES:
Individuals seeking to contest or amend information about them in this system of records should direct their request to the system manager named above.
RECORD SOURCE CATEGORIES:
Individuals to whom the record pertains; instructors.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt from subsections (d); (e)(4)(H); and (f)(2), (3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to the extent that disclosure of material would reveal the identity of a source who furnished information to the Government under an express promise that the identify of the source would be held in confidence, or prior to September 27, 1995, under an implied promise that the identity of the source would be held in confidence, and to the extent that disclosure of testing or examination material would compromise the objectivity or fairness of the testing or examination process. This exemption is pursuant to 5 U.S.C. 552a(k)(5) and (6) and TVA regulations at 18 CFR 1301.24.
SYSTEM NAME:
Demonstration Farm Records-TVA.
SYSTEM LOCATION:
Agricultural Institute, TVA, Muscle Shoals, AL 35660-1010.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Tennessee Valley farmers participating in TVA farm demonstration programs.
CATEGORIES OF RECORDS IN THE SYSTEM:
Agricultural, investment, income, and labor information. The information in this system is not used in any determination about the rights, benefits, or privileges of an individual.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
Information in this system of records may be disclosed to State extension services and the U.S. Department of Agriculture for use in program evaluation and in assistance to program participants.
To request information from a government agency or private individual where such information may be relevant to providing additional assistance under this program.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders and on an automated data storage devices, punched cards, microfilm and microfiche.
RETRIEVABILITY:
Records are indexed by an assigned code.
SAFEGUARDS:
Access to and use of these records are limited to persons whose official duties require such access. All records are kept in secured facilities.
RETENTION AND DISPOSAL:
Records are retained for an indefinite period.
SYSTEM MANAGER(S) AND ADDRESS:
Program Manager, Agricultural Institute, TVA, Muscle Shoals, AL 35660-1010.
NOTIFICATION PROCEDURE:
Individuals upon whom information is maintained in this system of records are aware of the fact through participation in the program. However, inquiries may be addressed to the system manager named above. Requests should include the individual's full name and State and county of the farm.
RECORD ACCESS PROCEDURES:
All information maintained in this system of records has been supplied by the subject individual. However, requests for access may be directed to the system manager named above.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them maintained in this system should direct their request to the system manager named above.
RECORD SOURCE CATEGORIES:
The information in this system is solicited from the individual to whom the record pertains by State extension services and universities.
SYSTEM NAME:
Discrimination Complaint Files-TVA.
SYSTEM LOCATION:
Equal Opportunity Staff, TVA, Knoxville, TN 37902-1499. Duplicate copies may be maintained in the files of the TVA organization where the complaint originated.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees, former employees, or applicants who have received counseling or filed complaints of discrimination based on race, color, religion, sex, national origin, age, reprisal, or handicap.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system of records contains information or documents relating to a decision or determination made by TVA or the Equal Employment Opportunity Commission affecting an individual. The records consist of the initial appeal or complaint, letters or notices to the individual, record of hearings when conducted, materials placed into the record to support the decision or determination, affidavits or statements, testimonies of witnesses, investigative reports, and related correspondence, opinions, and recommendations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd: Executive Order 11478; 42 U.S.C. 2000e-16; 29 U.S.C. 633a.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
A report of each complaint is made to the Equal Employment Opportunity Commission. If an administrative appeal is filed, the entire file is disclosed to the Equal Employment Opportunity Commission.
To the employee's representative.
To respond to a request from a Member of Congress regarding the status of a complaint.
To the parties of complainants, their representatives, and impartial referees, examiners, administrative judges, or other decisionmakers in proceedings under the TVA grievance adjustment procedures, Equal Employment Opportunity procedures, Merit Systems Protection Board, or similar procedures.
To refer, where there is an indication of a violation or potential violation of law, whether criminal, civil, or regulatory in nature, to the appropriate agency, whether Federal, State, or local, charged with the responsibility of investigating and prosecuting such violation or charged with enforcing or implementing the statute, rule, regulations, or order issued pursuant thereto.
In litigation to which TVA is a party or in which TVA provides legal representation for a party by TVA attorneys or otherwise, for use for any purpose including the presentation of evidence and disclosure in the course of discovery. In all other litigation, to respond to process issued under color of authority of a court of competent jurisdiction.
To TVA consultants, contractors, and subcontractors who are engaged in studies and evaluation of TVA's administration of its equal employment opportunity program or who are providing support services to the program.
To the appropriate agency, whether Federal, State, or local, in connection with its oversight review responsibilities or authorized law enforcement activities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are kept in file folders.
RETRIEVABILITY:
Records in this system are indexed by name.
SAFEGUARDS:
Access to and use of these records are limited to those personnel whose official duties require such access.
RETENTION AND DISPOSAL:
These records are retained in accordance with established TVA records retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Director of Equal Opportunity, TVA, Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
Individuals who have filed discrimination complaints are aware of that fact. However, inquiries may be addressed to the system manager named above. Individuals should provide their full name, the approximate date of their complaint, and their employing organization, if employed.
RECORD ACCESS PROCEDURES:
Individuals who have filed a discrimination complaint have been provided a copy of the record. However, an individual may gain access to the official copy of the complaint record by writing the system manager named above.
CONTESTING RECORD PROCEDURES:
Individuals who have filed a discrimination complaint have had an opportunity during the complaint procedure to amend their record. However, request for amendment or correction of items not involving the complaint procedure may be addressed to the system manager named above.
RECORD SOURCE CATEGORIES:
The individual to whom the record pertains; TVA personnel and other records; witnesses.
SYSTEM NAME:
Employee Accident Information System-TVA.
SYSTEM LOCATION:
Occupational Health and Safety, TVA, Muscle Shoals, AL 35660-1010.
Accident reports may also be maintained in the file of the employing organization.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees who have sustained a work-related injury or illness or have been involved, as the operator of a TVA vehicle, in a vehicular accident.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal identifying information and information related to the accident, injury, or illness.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; Occupational Safety and Health Act of 1970, Pub. L., 93-237, 87 Stat. 1024; Executive Order 12196.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
To the Department of Labor as required by the Occupational Safety and Health Act.
To the Office of Workers' Compensation Programs in relation to an individual's claim for compensation.
To respond to a request from a Member of Congress regarding the status of an employee.
To provide information to a Federal agency, in response to its request in connection with the hiring or retention of an employee, the letting of a contract, or issuance of a license, grant, or other benefit by the requesting agency to the extent that the information is relevant and necessary to the requesting agency's decision on that matter.
To request information from a Federal, State, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information and to request information from private individuals, if necessary, to obtain information relevant to a TVA decision concerning the hiring, retention, or promotion of an employee, the issuance of a security clearance, or other decision within the purpose of this system of records.
In litigation to which TVA is a party or in which TVA provides legal representation for a party by TVA attorneys or otherwise, for use for any purpose including the presentation of evidence and disclosure in the course of discovery. In all other litigation, to respond to process issued under color of authority of a court of competent jurisdiction.
To refer, where there is an indication of a violation or potential violation of law, whether criminal, civil, or regulatory in nature to the appropriate agency, whether Federal, State, or local, charged with the responsibility of investigating and prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto.
To the appropriate agency, whether Federal, State, or local, in connection with its oversight review responsibilities or authorized law enforcement activities.
POLICES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information in this system is maintained on automated data storage devices and in file folders.
RETRIEVABILITY:
Records are indexed by name, date of birth, and social security number.
SAFEGUARDS:
Access to and use of these records are limited to those persons whose official duties require such access. All filing systems are locked when unattended. Remote access facilities are secured through physical and system-based safeguards.
RETENTION AND DISPOSAL:
Records are retained for five years, and after that period are retained in accordance with established TVA records retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Manager, Occupational and Health and Safety, TVA, Muscle Shoals, AL 35660-1010.
NOTIFICATION PROCEDURE:
Individuals wishing to know whether information about them is maintained in this system of records should address inquiries to the system manager named above. Requests should include the individual's full name, date of birth, and approximate date of injury.
RECORD ACCESS PROCEDURES:
Individuals who desire access to information about them in this system of records should contact the system manager named above.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them maintained in this system should direct their request to the system manager named above.
RECORD SOURCE CATEGORIES:
The individual to whom the record pertains; TVA medical records; witnesses of accidents and inquires, including appraisers of property damage.
SYSTEM NAME:
Employee Accounts Receivable-TVA.
SYSTEM LOCATION:
Controller, TVA, Knoxville, TN 37902-1499; Office of the General Counsel, TVA, Knoxville, TN 37902-1499.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees or former employees who:
Authorize a payment for specified purposes in their behalf; receive overpayment of earnings; receive duplicate payments; are otherwise indebted to TVA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal identifying information and information concerning indebtedness and repayment.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Chapter 55; Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
To refer, where there is an indication of a violation or potential violation of law, whether criminal, civil, or regulatory in nature, to the appropriate agency, whether Federal, State, or local, charged with the responsibility of investigating and prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto.
In litigation to which TVA is a party or in which TVA provides legal representation for a party by TVA attorneys or otherwise, for use for any purpose including the presentation of evidence and disclosure in the course of discovery. In all other litigation, to respond to process issued under color of authority of a court of competent jurisdiction.
To the appropriate agency, whether Federal, State, or local, in connection with its oversight review responsibilities or authorized law enforcement activities.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Debt Collection Act of 1982 (31 U.S.C. 3711(d)(4)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on printouts, invoices, posting documents, and invoices.
RETRIEVABILITY:
Records are indexed by payroll number, social security number, badge number, name, or invoice number.
SAFEGUARDS:
Access to and use of these records are limited to persons whose official duties require such access. Files are kept in secured facilities.
RETENTION AND DISPOSAL:
Printouts are disposed of in 3 years, invoices in 7 years, microfiche of registers in 50 years, and posting documents in 50 years.
SYSTEM MANAGER(S) AND ADDRESS:
Controller, TVA, Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
Individuals wishing to know whether information about them is maintained in this system of records should address inquiries to the system manager named above. Requests should include the individual's full name and employing organization. Provisions of the social security number is not required, but may expedite TVA's response and may prevent the erroneous retrieval of records for another individual with the same name.
RECORD ACCESS PROCEDURES:
Individuals who seek access to information about them in this system of records should contact the system manager named above.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them maintained in the system should direct their request to the system manager named above.
RECORD SOURCE CATEGORIES:
Individuals to whom the record pertains; TVA payroll records: TVA disbursement voucher records.
SYSTEM NAME:
Employee Alleged Misconduct Investigatory Files-TVA.
SYSTEM LOCATION:
Office of the General Counsel, TVA, Knoxville, TN 37902-1499.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees or former employees about whom a complaint of misconduct during employment has been made.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information regarding conduct during employment with TVA which may be in violation of law or regulations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; Executive order 10450; Executive Order 11222; Hatch Political Activity Act, 5 U.S.C. 7324-7327; 28 U.S.C. 535.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
To refer, where there is an indication of a violation or potential violation of law, whether criminal, civil, or regulatory in nature, to the appropriate agency, whether Federal, State, or local charged with the responsibility of investigating and prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto.
To provide information to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the letting of a contract, or issuance of a license, grant, or other benefit by the requesting agency to the extent that the information is relevant and necessary to the requesting agency's decisions on that matter.
To the parties or complainants, their representatives, and impartial referees, examiners, administrative judges, or other decisionmakers in proceedings under the TVA, grievance adjustment procedures, Equal Employment Opportunity procedures, Merit Systems Protection Board, or similar procedures.
In litigation to which TVA is a party or in which TVA provides legal representation for a party by TVA attorneys or otherwise, for use for any purpose including the presentation of evidence and disclosure in the course of discovery. In all other litigation, to respond to process issued under color of authority of a court of competent jurisdiction.
To request information from a Federal, State, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information and to request information from private individuals if necessary, to obtain information relevant to a TVA decision concerning the hiring, retention, or promotion of an employee, the issuance of a security clearance, or other decision within the purposes of this system of records.
To provide information as requested to the Office of Personnel Management pursuant to Executive Orders 10450 and 10577 and other laws.
To the appropriate agency, whether Federal, State, or local, in connection with its oversight review responsibilities or authorized law enforcement activities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders.
RETRIEVABILITY:
Records are indexed and retrieved by individual name or investigation number.
SAFEGUARDS:
These records, are stored in a locked GSA-approved security container. Access to the records is limited to TVA attorneys and their administrative assistants who have a need for them in the course of TVA business and to other TVA employees whose need is approved by Office of the General Counsel management.
RETENTION AND DISPOSAL:
Records are disposed of in accordance with established TVA records retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
General Counsel, TVA, Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
This system of records in the requirement pursuant to 5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
RECORD ACCESS PROCEDURES:
This system of records is exempt from this requirement pursuant to 5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
CONTESTING RECORD PROCEDURES:
This system of records is exempt from this requirement pursuant to 5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
RECORD SOURCE CATEGORIES:
This system of records in exempt from this requirement pursuant to 5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempted from subsections (c)(3); (d); (e)(1); (4)(G), (4)(H), (4)(I); and (f) of 5 U.S.C. 552a (Section 3 of the Privacy Act of 1974) pursuant to 5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
SYSTEM NAME:
Medical Record System-TVA.
SYSTEM LOCATION:
Medical Services, TVA, Chattanooga, TN 37402-2801; all TVA medical facilities; Computer Operations, TVA, Chattanooga, TN 37402-2801; National Personnel Records Center, St. Louis, MO 63118; District Offices, Office of Workers' Compensation Programs.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Applicants for TVA employment, employees, former employees, official visitors, contractual assignees to TVA, interns, externs, employees of TVA contractors, and other Federal agencies who are examined under contract.
CATEGORIES OF RECORDS IN THE SYSTEM:
Medical information pertinent to an individual's employment, official visit, or contractual work with TVA or other Federal agencies, including medical and psychological history, examination, testing, counseling, treatment, and related information; workers compensation claim records; medical and dental benefit plan records; rehabilitation records; and information related to employee participation in the alcohol and drug testing and employee assistance program.
Medical and psychological information relative to nuclear plant security.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; 5 U.S.C. 7902; Federal Employees' Compensation Act, 5 U.S.C. chapter 81, 5 U.S.C. chapter 87 (Medical information relating to life insurance program); 5 U.S.C. 3301; Occupational Safety and Health Act of 1970, Pub. L. 93-237, 87 Stat. 1024, Pub. L. 91-616, Federal Civilian Employee Alcoholism Program and Pub. L. 92-255, Drug Abuse Among Federal Civilian Employees, which are amended in regard to confidentiality of records by Pub. L. 93-282; Public health laws (State and Federal) related to the reporting of health hazards, communicable diseases or other epidemiological information; Energy Reorganization Act of 1974, Pub. L. 93-438, 88 Stat. 1233.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
Compensation claim records are used for adjudicating claims and providing therapy. Appropriate information is exchanged with physicians, hospitals, and rehabilitation agencies approved by the Office of Workers' Compensation Programs for service to injured employees.
Medical records are used for employee population health monitoring which includes routine clinical and epidemiological investigations. Such studies may require the transfer of selected items of medical data to health-related agencies, organizations, or professionals for the purpose of obtaining specialized clinical consultation, compiling vital and health statistics, or conducting biomedical investigations.
Alcohol and drug testing and employee assistance program records may be exchanged with a physician or treatment center working with an employee, or in accordance with the provisions of Pub. L. 93-282.
Information in the Medical Record System provided to officials of other Federal agencies responsible for other Federal benefit programs administered by Office of Workers' Compensation Programs. Retired Military Pay Centers, Veterans' Administration, Social Security Administration, and private contractors engaged in providing benefits under Federal contracts.
To refer, where there is an indication of a violation or potential violation of law, whether criminal, civil, or regulatory in nature, to the appropriate agency, whether Federal, State, or local, charged with the responsibility of investigating and prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto.
To provide information to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the letting of a contract, the issuance of a security clearance, the reporting of an investigation of an employee, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter.
To respond to a request from a Member of Congress regarding an employee.
In litigation to which TVA is a party or in which TVA provides legal representation for a party by TVA attorneys or otherwise, for use for any purpose including the presentation of evidence and disclosure in the course of discovery. In all other litigation, to respond to process issued under color of authority or a court of competent jurisdiction.
To transfer information regarding claims for health insurance or disability benefits to the health insurance carrier or plan participant.
To request information from a Government agency or private individual, if necessary, to obtain information relevant to a TVA decision within the purposes of this system of records.
To the parties or complainants, their representatives, and impartial referees, examiners, administrative judges, or other decisionmakers in proceedings under the TVA grievance adjustment procedures, Equal Employment Opportunity procedures, Merit Systems Protection Board, or similar procedures.
To TVA consultants, contractors, and subcontractors who are engaged in studies and evaluation of TVA's administration of its medical program or who are providing support sources to the program.
To the appropriate agency, whether Federal, State, or local, in connection with its oversight review responsibilities or authorized law enforcement activities.
To provide information to private physicians and other health care professionals or facilities designated by an employee.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on automated data storage devices, microfilm, and in file folders.
RETRIEVABILITY:
Records are indexed by name, social security number, date of birth, and employee compensation case number.
SAFEGUARDS:
Access to and use of these records are limited to those persons whose official duties require such access. All filing systems are locked when unattended.
Remote access facilities are secured through physical and system-based safeguards. Special instructions issued to medical staff employees assure the confidentiality of medical records.
RETENTION AND DISPOSAL:
Records are maintained in accordance with TVA rules and regulations approved by the Archivist of the United State. Retention schedules specify the length of time various records are kept. Active medical records are kept indefinitely. Inactive files are kept in Medical Services, TVA, for 6 years following the date of last medical record entry. They are then purged and essential record material is microfilmed. The paper records are destroyed by recycling. Microfilm records are destroyed 34 years from date of filming.
X-rays of employees are microfilmed 20 years after termination of employee and the original destroyed. The microfilm records are destroyed in TVA 20 years from date of filming. X-rays of nonemployees and all dependents are destroyed in TVA 6 years from date of film.
SYSTEM MANAGER(S) AND ADDRESS:
Medical Director, TVA, Chattanooga, TN 37402-2801.
NOTIFICATION PROCEDURE:
Individuals should address inquiries to the system manager named above or to the medical office at the TVA facility where employed, if a current employee.
Individuals should provide their full name, date of birth, employing organization, and date of last employment, and employee compensation case number, if any. Provision of social security number is not required buy may expedite TVA's response.
RECORD ACCESS PROCEDURES:
Individuals who desire access to information about them in this system of records should contact or address their inquiries to the system manager named above or the medical office at the TVA facility where currently employed.
CONTESTING RECORDS PROCEDURES:
Individuals desiring to contest or amend information about them maintained in this system should direct their request to the system manager named above.
RECORD SOURCE CATEGORIES:
The individual to whom the record pertains; TVA medical staff; private physicians and medical institutions: Office of Workers' Compensation Programs; TVA personnel records; other health agencies and departments.
SYSTEM NAME:
Employee Statement of Employment and Financial Interests-TVA.
SYSTEM LOCATION:
Office of the General Counsel, TVA, Knoxville, TN 37902-1499. Original copies may be kept in line organization offices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
TVA employees at former TVA grade M-8 and above who submitted a report prior to the enactment of the Ethics in Government Act of 1978; employees in TVA pay groups 7 to 11 in positions designated as requiring submission of a statement; every TVA consultant who is a "special Government employee"; every TVA personal service contractor who is a "special Government employee" and who is determined to be an "expert" or who is otherwise required to submit a statement.
CATEGORIES OF RECORDS IN THE SYSTEM:
Statement of employment and financial interests.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Executive Order 11222 and 12674; Ethics in Government Act of 1978; Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
To refer, where there is an indication of a violation or potential violation of law, whether criminal, civil, or regulatory in nature, to the appropriate agency, whether Federal, State, or local, charged with the responsibility of investigating and prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto.
To report as requested to the Office of Personnel Management pursuant to Executive Order 10577 and other laws.
To the appropriate agency, whether Federal, State, or local, in connection with its oversight review responsibilities or authorized law enforcement activities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in the file folders.
RETRIEVABILITY:
Records are indexed by name.
SAFEGUARDS:
Access to and use of these records are limited to those persons designated by the Chief Operating Officer or the Board of Directors to review statements of financial interest.
RETENTION AND DISPOSAL:
Records are retained in accordance with established records retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Associate General Counsel and Designated Agency Ethics Officer, Office of the General Counsel, TVA, Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
Individuals upon whom records are maintained in this system of records are aware of that fact by having filed a statement. However, inquiries may be addressed to the Office of the General Counsel, TVA, Knoxville, TN 37902-1499. Requests should include the individual's full name and employing division.
RECORD ACCESS PROCEDURES:
Individuals wishing to gain access to information about them in this system of records should contact the Office of the General Counsel, TVA, Knoxville, TN 37902-1499.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them maintained in this system should direct their request to the Office of the General Counsel, TVA, Knoxville, TN 37902-1499.
RECORD SOURCE CATEGORIES:
The individual to whom the record pertains.
SYSTEM NAME:
Payroll Records-TVA.
SYSTEM LOCATION:
Controller, TVA, Knoxville, TN 37902-1499; garnishment files are located at the Office of the General Counsel, TVA, Knoxville, TN 37902-1499; duplicate copies of some records may also be maintained in the files of the employing organization; National Personnel Records Center, St. Louis, MO 63118.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All employees and personal service contractors selected for certain training programs and applicants for employment.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal identifying information, pay, leave, and debt claim information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; Internal Revenue Code; Fair Labor Standards Act, 29 U.S.C. Chapter 8; 5 U.S.C. Chapter 63.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
To report earnings and other required information to Federal, State, and local taxing authorities as required by law.
To report earnings to the Civil Service Retirement System for members of that system.
To transmit payroll deduction information to financial institutions and employee organizations.
To report earnings to courts when garnishments are served or in bankruptcy or wage earner proceedings.
To report earnings to unions for those crafts on which TVA contributions to union welfare or pension funds are based on earnings. Reports of hours worked are made to unions for those crafts on which such TVA contributions are based on hours worked.
To report earnings to the Department of Housing and Urban Development, State welfare agencies, and State employment security offices where an individual has made a claim for benefit with such agency.
To the parties or complainants, their representatives, and impartial referees, examiners, administrative judges, or other decisionmakers in proceedings under the TVA grievance adjustment procedures, Equal Employment Opportunity procedures, Merit Systems Protection Board, or similar procedures.
To refer, where there is an indication of a violation or potential violation of law, whether criminal, civil or regulatory in nature, to the appropriate agency, whether Federal, State, or local, charged with the responsibility of investigating and prosecuting such violation, or charged with enforcing or implementing the statue, rule, regulation, or order issued pursuant thereto.
To provide information or disclose to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the letting of a contract, or issuance of a license, grant, or other benefit by the requesting agency to the extent that the information is relevant and necessary to the requesting agency's decision on that matter.
To provide information to multi-employer health and welfare and pension funds as reasonably necessary and appropriate for proper administration of the plan of benefits.
To disclose to any agency of the Federal Government having oversight or review authority with regard to TVA activities.
In litigation to which TVA is a party or in which TVA provides legal representation for a party by TVA attorneys or otherwise, for use for any purpose including the presentation of evidence and disclosure in the course of discovery. In all other litigation, to respond to process issued under color of authority of a court of competent jurisdiction.
To transfer information necessary to support a claim for life insurance benefits under Federal Employee's Group Life Insurance to Office of Federal Employee's Group Life Insurance.
To request information from a Federal, State, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information; and to request information from private individuals, if necessary, to obtain information relevant to a TVA decision concerning the hiring, retention, or promotion of an employee, the issuance of a security clearance, or other decision within the purposes of this system of records.
To transfer information regarding claims for health insurance benefits to health insurance carriers.
To TVA contractors and subcontractors engaged in studies and evaluations of TVA payroll and personnel management.
To union representatives exercising their responsibilities under TVA collective bargaining agreements.
To report earnings to the Department of Housing and Urban Development, and State welfare agencies where an individual makes a claim for benefits, and to report earnings to State employment security offices in both manual and automated form for use by these offices in determining unemployment benefits.
To the appropriate agency, whether Federal, State, or local, in connection with its oversight review responsibilities or authorized law enforcement activities.
To the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services Federal Parent Locator System (FPLS) and Federal Tax Offset System for use in locating individuals and identifying their income sources to establish paternity, establish and modify orders of support, and for enforcement action.
To the Office of Child Support Enforcement for release to the Social Security Administration for verifying social security numbers in connection with the operation of the FPLS by the Office of Child Support Enforcement.
To the Office of Child Support Enforcement for release to the Department of Treasury for purposes of administering the Earned Income Tax Credit Program (Section 32, Internal Revenue Code of 1986) and verifying a claim with respect to employment in a tax return.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures pursuant to 5 U.S.C. 552a(b)(12); Disclosures may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Debt Collection Act of 1982 (31 U.S.C. 3711(d)(4)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on automated data storage devices, hard-copy printouts, and in an optical scanned electronic file.
RETRIEVABILITY:
Records are primarily indexed by name. They may also be retrieved by reference to employing organization, date of end of pay period, social security or badge number, year of birth, or job title.
SAFEGUARDS:
Access to and use of these records are limited to persons whose official duties require such access. Filing systems are locked when unattended. Remote access facilities are secured through physical and system-based safeguards.
RETENTION AND DISPOSAL:
Scanned information is stored on CD ROM and retained indefinitely. File folders are retained for 3 years after termination. Timesheets are retained for 7 years, payroll registers are retained in active status for 1 year, transferred to TVA record storage for 5 years, and to National Personnel Records Center for an additional 50 years. Magnetic tapes processed by the Controller are retained for 2 years.
SYSTEM MANAGER(S)
AND ADDRESS:
Controller, TVA, Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
Individuals wishing to learn if information on them is maintained in this system of records should address inquiries to the system manager named above. Requests should include the individual's full name, employing organization, and date of last employment. The social security number is also required to expedite TVA's response and prevent the erroneous retrieval of records for another individual with the same name.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information on them in this system of records should contact the system manager named above.
CONTESTING RECORD PROCEDURES:
Individuals seeking to amend or correct information on them in this system of records should contact the system manager named above.
RECORD SOURCE CATEGORIES:
Individual to whom the record pertains; TVA personnel records; employee's supervisor for report of hours worked.
SYSTEM NAME:
Travel History Records-TVA.
SYSTEM LOCATION:
Travel and Benefits Accounting, Controller, TVA, Knoxville, TN 37902-1499. Duplicate copies of certain records may also be maintained in the files of the employing organization.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former TVA employees who traveled on official business and filed travel expense vouchers, applied for a travel advance, or transferred between official stations; recently-hired employees who filed for reimbursement of relocation expenses; candidates for TVA positions who filed for reimbursement of travel expenses; and contractors with which there is an employer/employee relationship (i.e., personal services contractors).
CATEGORIES OF RECORDS IN THE SYSTEM:
Travel advance requests, travel expense vouchers and supporting documentation, travel charge card program records and reports, and travel orders. Records supporting relocation expense claims also include Government Bills of Lading, real estate sales agreements and settlements, Federal Truth-In Lending disclosure statements, lease agreements, receipts for loss of rental deposit, and relocation income tax allowance documents.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 5701-5709, and related Federal travel regulations; Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
To refer, where there is an indication of a violation or potential violation of law, whether criminal, civil or regulatory in nature, to the appropriate agency whether Federal, State, or local, charged with the responsibility of investigating and prosecuting such violation or charged with enforcing or implementing the statute, rule regulation, or order issued pursuant thereto.
In litigation to which TVA is a party or in which TVA provides legal representation for a party by TVA attorneys or otherwise, for use for any purpose including the presentation of evidence and disclosure in the course of discovery. In all other litigation, to respond to process issued under color of authority of a court of competent jurisdiction.
To the appropriate agency, whether Federal, State, or local, in connection with its oversight review responsibilities or authorized law enforcement activities.
To respond to a request from a Member of Congress regarding the status of an employee, former employee, or applicant.
To TVA contractors and subcontractors engaged at TVA's direction who are providing support services to TVA's travel charge card program.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Debt Collection Act of 1982 (31 U.S.C. 3711(d)(4)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on magnetic media, hard-copy printouts, microfiche, and in file folders.
RETRIEVABILITY:
Records are indexed by name and social security number.
SAFEGUARDS:
Access to and use of these records are limited to persons whose official duties require such access. Security will be provided by physical, administrative, and computer system safeguards. Files are kept in secured facilities not accessible to unauthorized individuals.
RETENTION AND DISPOSAL:
These records are retained in accordance with TVA records retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Supervisor, Travel and Benefits Accounting, Controller, TVA, Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
Individuals wishing to know whether information about them is maintained in this system of records should address inquiries to the system manager named above. Requests should include the individual's full name and social security number.
RECORD ACCESS PROCEDURES:
Individuals who seek access to information about them in this system of records should contact the system manager named above. Requests should include the individual's full name and social security number.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them maintained in this system should direct their request to the system manager named above. Requests should include the individual's full name and social security number.
RECORD SOURCE CATEGORIES:
Individual to whom the record pertains; TVA disbursement voucher records; TVA application for travel advance; travel charge card program records and reports.
SYSTEM NAME:
Employment Applicant Files-TVA.
SYSTEM LOCATION:
Human Resources, Employment Services and Human Resource Information System, TVA, Knoxville, TN 37902-1499; area and project employment offices; Computer Operations, TVA, Chattanooga, TN 37402-2801.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Applicants for employment including former employees seeking reemployment.
CATEGORIES OF RECORDS IN THE SYSTEM:
Application forms and related correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; 5 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
To respond to a request from a Member of Congress regarding the status of an individual's application.
To refer, where there is an indication of a violation or potential violation of law, whether criminal, civil, or regulatory in nature, to the appropriate agency, whether Federal, State, or local, charged with the responsibility of investigating and prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto.
To request from any pertinent source, directly or through a TVA contractor engaged at TVA's direction, information relevant to a TVA decision concerning the hiring of an employee, the issuance of a security clearance, or other decision within the purposes of this system or records.
To disclose test results to State employment services.
To provide information as requested to the Office of Personnel Management pursuant to Executive Orders 10450 and 10577 and other laws.
To provide information to a Federal agency in response to is request in connection with the hiring or retention of an employee, the letting of a contract, or issuance of a license, grant, or other benefit by the requesting agency to the extent that the information is relevant and necessary to the requesting agency's decision on that matter.
In litigation to which TVA is a party or in which TVA provides legal representation for a party by TVA attorneys or otherwise, for use for any purpose including the presentation of evidence and disclosure in the course of discovery. In all other litigation, to respond to process issued under color of authority of a court of competent jurisdiction.
To the parties or complainants, their representatives, and impartial referees, examiners, administrative judges, or other decisionmakers in proceedings under the TVA grievance adjustment procedures, Equal Employment Opportunity procedures, Merit Systems Protection Board, or similar procedures.
To the appropriate agency whether Federal, State, or local, in connectionbr> with its oversight review responsibilities or authorized law enforcement activities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders and on automated data storage devices and printouts.
RETRIEVABILITY:
Records are indexed by name and social security number.
SAFEGUARDS:
Access to and use of these records and limited to those persons whose official duties require such access. All filing systems are locked when unattended. Remote access facilities are secured through physical and system-based safeguards.
RETENTION AND DISPOSAL:
Applications are kept for one year from last indication of interest, with the exception of apprenticeship applications, which are kept for five years.
SYSTEM MANAGER(S) AND ADDRESS:
Manager, Human Resource Services, TVA, Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
Individuals wishing to learn if information on them is maintained in this system of records should address inquiries to Manager, Employment Services, TVA, Knoxville, TN 37902-1499. Requests should include the individual's full name, social security number, date of birth, and approximate date of application.
RECORD ACCESS PROCEDURES:
Individuals wishing to gain access to information on them in this system of records should contact the Manager, Employment Services, TVA, Knoxville, TN 37902-1499. Access will not be granted to investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment. Federal contracts, or access to classified information, to the extent that the disclosure of such material would reveal the identify of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to September 27, 1975, under an implied promise that the identity of the source would be held in confidence.
Access will not be granted to testing or examination material used solely to determine individual qualifications for appointment or promotion in the Federal Service the disclosure of which would compromise the objectivity or fairness of the testing or examination process.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them maintained in this system should direct their request to Manager, Employment Services, TVA, Knoxville, TN 37902-1499.
RECORD SOURCE CATEGORIES:
The individual on whom the record is maintained; educational institutions, employers, and other references; state employment services.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt from subsections (d); (e)(4)(H); and (f)(2), (3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to the extent that disclosure of material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to September 27, 1975, under an implied promise that the identity of the source would be held in confidence and to the extent that disclosure of testing or examination material would compromise the objectivity or fairness of the testing or examination process. This exemption is pursuant to 5 U.S.C. 552a(k) (5) and (6) and TVA regulations at 18 CFR 1301.24.
SYSTEM NAME:
Grievance Records-TVA.
SYSTEM LOCATION:
Labor Relations Staff, TVA, Knoxville, TN 37902-1499.
Original correspondence on the initial grievance steps below the Labor Relations level is maintained in the organization in which the grievance originated. Original correspondence on grievance appeals to the corporate level are maintained in the files of the Labor Relations office.
Duplicate copies of such correspondence are also maintained in the files of the organization concerned with the grievance.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
TVA employees and former employees who have formally appealed to TVA for adjustment of their grievances.
CATEGORIES OF RECORDS IN THE SYSTEM:
Evidence and arguments relevant to the matter giving rise to the grievance and related correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
To respond to a request from a Member of Congress regarding the status of an employee's grievance.
In litigation to which TVA is a party or in which TVA provides legal representation for a party by TVA attorneys or otherwise, for use for any purpose including the presentation of evidence and disclosure in the course of discovery. In all other litigation, to respond to process issued under color of authority of a court of competent jurisdiction.
To the parties or complainants, their representatives, and impartial referees, examiners, administrative judges, or other decisionmakers in proceedings under the TVA grievance adjustment procedures, Equal Employment Opportunity procedures, Merit Systems Protection Board, or similar procedures.
To request information from a Federal, State, or local agency, or private individual if necessary to obtain information relevant to a TVA decision within the purposes of this system of records.
To refer, where there is an indication of a violation of law, whether criminal, civil, or regulatory in nature, to the appropriate agency, whether Federal, State, or local, charged with the responsibility of investigating and prosecuting such violation or charged with enforcing or implementing the statute, rule, regulations, or order issued pursuant thereto.
To the appropriate agency, whether Federal, State, or local, in connection with its oversight review responsibilities or authorized law enforcement activities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, A ND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on automated data storage devices in some organizations and in file folders.
RETRIEVABILITY:
Records are indexed by name or by craft.
SAFEGUARDS:
Access to and use of these records are limited to those persons whose official duties require such access.
RETENTION AND DISPOSAL:
Records are retained indefinitely.
SYSTEM MANAGER(S) AND ADDRESS:
Manager of Labor Relations, TVA, Knoxville, TN 37902-1499.
NOTIFICATION PROCEDURE:
Individuals who have filed grievances are aware of that fact. Inquiries may, however, be addressed to the system manager named above. Requests should include the individual's full name, craft, and location of employment.
RECORD ACCESS PROCEDURES:
Individuals who have filed a grievance may gain access to the official copy of the grievance record by contacting the system manager named above. Requests should include the grievant's full name, craft, and location of employment.
CONTESTING RECORD PROCEDURES:
The contest, amendment, or correction of a grievance record is permitted during the prosecution of that grievance. However, an individual may address requests for amendment or correction of items not involved in prosecution of the grievance to the system manager named above.
RECORD SOURCE CATEGORIES:
Individual to whom the record pertains; TVA personnel records; statements and testimony of witnesses and related correspondence.
SYSTEM NAME:
LAND BETWEEN THE LAKES Hunter Records-TVA.
SYSTEM LOCATION:
LAND BETWEEN THE LAKES, TVA, Golden Pond, Kentucky 42211-9001; Computer Operations, TVA, Chattanooga, TN 37402-2801.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals to whom hunter use permits are issued and those who apply for participation in managed hunts at LAND BETWEEN THE LAKES.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal identifying information, State hunting license(s) number(s), and information related to the hunts.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; Executive Order 6161.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
To respond to a request from a Member of Congress regarding the status of an applicant.
To request information from a Federal, State, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as licenses, or to request information from a private individual to the extent necessary to obtain information relevant to a TVA decision concerning the issuance of a permit to hunt or any other privilege.
To provide hunt information to State agencies concerned with wildlife management practices.
To refer, where there is an indication of a violation or potential violation of law, whether criminal, civil, or regulatory in nature, to the appropriate agency whether Federal, State, or local, charged with the responsibility of investigating and prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto.
In litigation to which TVA is a party or in which TVA provides legal representation for a party by TVA attorneys or otherwise, for use for any purpose including the presentation of evidence and disclosure in the course of discovery. In all other litigation, to respond to process issued under color of authority of a court of competent jurisdiction.
To the appropriate agency, whether Federal, State, or local, in connection with its oversight review responsibilities or authorized law enforcement activities.
To provide mailing lists to organizations or contractors cooperating with LAND BETWEEN THE LAKES in activities or events for the purpose of publicizing those activities or events.
To provide mailing lists to an independent LAND BETWEEN THE LAKES support organization for the purpose of soliciting members for the organization.
To provide mailing lists to nonprofit conservation organizations, having missions related to that of LAND BETWEEN THE LAKES, for the purpose of soliciting membership in such organizations.
To provide mailing lists to students or faculty of educational institutions for the purposes of research.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on automated data storage devices, card files, and computer printouts.
RETRIEVABILITY:
Records are indexed by name; automated files may be retrieved by any key data element.
SAFEGUARDS:
Access to and use of these records are limited to those persons whose official duties require such access. Files are kept in secured facilities.
RETENTION AND DISPOSAL:
Applications for managed hunts are maintained for one year; carbon copies of hunter use permits are maintained two years; and automated records on those permits are maintained five years. Other information may be retained indefinitely.
SYSTEM MANAGER(S) AND ADDRESS:
Manager of LAND BETWEEN THE LAKES, TVA, Golden Pond, KY 42211-9001.
NOTIFICATION PROCEDURE:
Individuals wishing to know whether information about them is maintained in this system of records should address their inquiries to the system manager named above. Requests should include the name as listed on the application or hunter use permit or the hunter use permit number.
RECORD ACCESS PROCEDURE:
All information maintained in this system of records has normally been supplied by the subject individual. Moreover, requests for access may be directed to the system manager named above.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information about them maintained in this system should direct their request to the system manager named above.
RECORD SOURCE CATEGORIES:
Individual on whom the record is maintained.
SYSTEM NAME:
LAND BETWEEN THE LAKES Register of Law Violations-TVA.
SYSTEM LOCATION:
Patrol Office, LAND BETWEEN THE LAKES, TVA, Golden Pond, KY 42211-9001.